RMOS Staff — Privacy Policy

Last updated: 4 November 2026

RMOS Staff ("the App") is a work and HR app for employees of businesses that use RMOS hotel software. It is developed by REŞAT MENDİ OTELCİLİK SİSTEMLERİ BİLG. SAN. TUR. VE TİCARET A.Ş. ("RMOS").

1. Who is the data controller?

Most of the data in the App belongs to your employment with your employer (the hotel or hotel group you work for). Your employer is the data controller. RMOS processes the data on your employer's behalf and instructions as a data processor.

. What data do we process?

• Identity and job details: your first and last name, title, department, hotel and your role in the App (employee / manager), set by your employer.
• Sign-in: your username (your Turkish ID number) and your hotel's code. Your password is not stored on the phone; the key that keeps you signed in is kept in your phone's secure storage.
• Contact: the phone number you enter yourself for your business card (optional).
• Profile photo: if you add one (optional). Colleagues at the same hotel can see it.
• Time clock records: the Check-in / Check-out QR code you scan, the time, your location at that moment, its accuracy, your phone's indication of whether the location is simulated, and an identifier for your phone (the device ID on Android, an app-specific ID on iPhone). Location is read only at the moment you scan a QR code; it is never tracked in the background or continuously. If you are a manager and save the hotel's location, your phone's location at that moment is stored as the hotel's location.
• Requests: your leave, overtime and account deletion requests and the notes you add.
• Documents: the PDF files you upload for the documents your employer asks for (e.g. proof of address, diploma, medical report). A document may contain health information; it is then processed as special-category personal data.
• Shifts, payroll and salary: the shifts and payslips your employer publishes; if you are a salary approver, the salary change requests sent to you for approval. The App only shows them; it does not calculate them.
• Messages and announcements: messages you write to colleagues; if you are a manager, the announcements you write and the photos you attach to them.
• Notifications: your phone's notification token, so that new announcements and messages can be notified to you.
• On your phone only: your language and appearance settings.

The App has no ads. Your data is not used for advertising or marketing, is not sold and is not used to track you across other apps or websites. No third-party analytics or crash reporting tools are used.

3. Why?

• To keep your time clock records and confirm they are made at the hotel (that is what location and the phone identifier are for; a suspicious record is not blocked, it is marked for your manager),